Our client is a global professional investment firm, based in Zurich, founded by an entrepreneur more than two decades ago. The company takes an entrepreneurial approach to investing in growth, generating value by creating long-term, sustainable market leaders, and engagement for others. To join our client’s truly international team, located in Zurich right next to the lake, we are looking for an up-and-coming, team-spirited and cheerful
Executive Assistant to Senior Management
We strive for the best!
The role will be diverse, so we need someone who is flexible and able to wear many hats, adapting to the task at hand. Directly reporting to the CFO, you will also be the first port of call in the team. The senior management is in constant contact with major business leaders and this requires the confidence to deal with top-level executives. In addition to general office and admin duties you also understand the unspoken needs. Key aspects of the position include booking international travel arrangements, organizing meetings and conference calls with clients, board members, and stakeholders. Moreover, you will be drafting correspondence and reviewing work done by others to check for correct spelling and grammar. Planning events with a special touch and liaising with external contacts as well as assisting with personal errands and tasks will also be part of your daily routine. Given the nature of an international office, you will also need to be able to manage the workload and handle competing priorities as a self-starter. The successful candidate will be navigating with ease in a dynamic environment, being resourceful and solution-oriented, reacting with situational appropriateness. To succeed, you have a passion for providing premium admin support – to the company, the executives and the team. Whether the task is big or small, you are driven by helping to achieve the set goals. In simple terms: You understand your commitment as mission critical.
Minimum 4 years experience in a similar role; ideally acquired in an international consultancy/ investment firm/hospitality industry with solid knowledge of standard office principles and procedures
Fluency in written and spoken English, proficiency in German; any other language is a plus
Professional in MS-Office-Programs and mobile devices
You love to organize, plan and coordinate and you thrive on problem-solving applying good common sense
Focused and distinct attention to detail
Excellent communication skills, reflecting the executive’s values, philosophy, and style combined with sound intercultural, interpersonal skills
Exceptional customer service focus
Possess a confident, proactive and efficient nature
You remain calm under pressure and are able to handle competing priorities effectively
High quality and doing just that little bit extra are attributes of your work
You are loyal with a diplomatic nature and you respect confidentiality
Not at least you will bring positive energy and a smile to the company!
What is in for You? A unique opportunity to work together with a team of professionals, each of them a specialist in their respective field, in an intercultural but yet informal work environment with flat hierarchies. A fabulous company to work for; they do care about every individual and there is a great vibe in the office. You will be part of a high-performance team where speed is key and everybody is striving for best results but having great fun while achieving them. To apply please send your CV, reference letters and a cover letter giving details of reason why you could be a perfect fit for this role quoting Ref «EA-Senior» email@example.com to the attention of Ute Barnickel.