For our client, a prestigious global brand in the luxury industry, with headquarters in the Canton of Bern, we are looking for a bright young talent with a knack for languages (German, English, French). The person you will be supporting exudes passion in what he does and is utterly charming. He needs someone who is going to work as his «right-hand-person».
Assistant to Head of Events & Visual Merchandising (m/f) international, never boring & great people
You need to be an exceptional assistant, not so much from a skill or experience point of view, but more importantly, someone who likes to be immersed in the job and is passionate about people, passionate about customers, passionate about planning, organizing and coordinating. You will use your skills as the «go-to person» with resilience and drive, creativity and enthusiasm and with an entrepreneurial mind to build trust with stakeholders of all levels. You will be responsible for managing the busy diary of your superior ensuring the smooth running of the day. Managing and responding to emails, booking international travel, as well as drafting and handling correspondence in English, French, and German will be part of your daily routine. You act as the first point of contact for incoming internal and external queries, liaising with key clients worldwide. Given the nature of a global office, you will organize and support internal/external meetings including associated travel and accommodation. Your administration tasks also include venue selection, catering, and event budget management. Not at least, you will perform special tasks and support in different projects on an ad hoc basis.
Your profile The role will be diverse and fast-paced - no two days will be the same, so we are looking for somebody who is flexible, self-motivated, ambitious, very charming and easy & fun to work with.
Graduate Degree or a commercial apprenticeship or a Degree in hospitality management (e.g., EHL)
A minimum of three years’ experience in an entry-level assistant role in an international organization; Retail, Marketing, PR, or luxury industry background is a plus
Excellent verbal and written communication skills (German, English, French), with the ability to interact with staff at all levels and work effectively in a team environment
You have a high energy level with excellent organization skills and possess a confident, proactive, efficient nature
You love working in a dynamic environment, where flexibility is key
You are detail oriented, thorough, a self-starter with the ability to anticipate, prioritize, and function well under tight deadlines
Sound knowledge of the MS-Office applications and familiarity with current mobile devices
Ideally, you will have organized events ranging from small seminars to large conferences and commercial events
Ability to multi-task and manage own workload, ensuring that all events are delivered on time and to budget
Flexible to work irregular hours occasionally
Are you excited by the idea of joining a brand that consistently defines the future of its industry and becoming part of a fabulous company with a long tradition of commitment to quality, precision, and innovation? Then you may look forward to a fascinating international environment and a superior who values a good working atmosphere and an open communication style. You will be working alongside other professionals and have the opportunity to interact with employees globally. Please submit your application online (max. 4 PDFs) together with a compelling cover letter quoting reference «JPA-Events»email@example.com